The majority of the apartments in America are owned by individuals who manage less than 5 units. Many of these people don’t identify themselves as landlords, and generally don’t have office staff, standard procedures or documentation. As part of our commitment to continually improve the professionalism of renters and landlords, we are always on the look-out for helpful tools and tips. One of the most important parts of owning and managing property is using and recording proper documentation. That’s why we’re happy to introduce Rochester, NY’s rental property owners to the Housing Council and their library of professional templates.
The Housing Council in the Monroe County Area, Inc. is a 501 (c)(3) not-for-profit corporation founded in 1971 to advocate for the development of housing opportunities for low and moderate-income persons residing in Monroe County, NY. Since its founding, The Housing Council has expanded its services to provide comprehensive housing counseling focusing on home ownership, mortgage default resolution, tenant and landlord issues, mobility counseling and fair housing education and outreach.
Their site provides links to a number of professional document templates for property owners and managers to use. They offer Operating Rental Property, Landlord’s Guide to Eviction, Eviction forms and a Judgement form for a modest fee. But be sure to check out all the free forms they provide as well. Click on any of the forms to go to the Housing Council’s download page, or you can purchase Housing Council publications by calling 585-546-3700.
Renovate Right pdf (English) (1.66 Mb)
Renovate Right pdf (Spanish) (1.49 Mb)
Lead Booklet (English) (1.04 Mb)
Lead Booklet (Spanish) (695.79 Kb)
Lead Disclosure Form (English) (167.87 Kb)
Lead Disclosure Form (Spanish) (168.36 Kb)
Lease (Sample) (81.93 Kb)
Notice of Lease Default (28.45 Kb)
Notice of Lease/Tenancy Termination (28.08 Kb)
Notice of Non-Renewal (22.79 Kb)
Notice of Rent Increase (25.84 Kb)
Notice to Entering Dwelling Unit (38.51 Kb)
Rent Demand (3 days notice) (40.46 Kb)
Rent Demand (3 days notice) Interactive Form (99.44 Kb)
Rental Application (31.48 Kb)
Security Deposit (185.63 Kb)
Unit Inspection Form (23.55 Kb)
Notice of Non-Renewal Interactive Form (103.00 Kb)
Know of any other great resources like this? Be sure to let us, and your fellow rental property managers know!
If you’re like most owners of rental property, you own a handful of units and work hard to keep the bills paid. When a tenant starts slipping behind on their rent you take comfort in knowing that you can apply late rent fees to offset the deferred income. Being the nice person that you are, you start letting the late payments slide as your tenant continues to struggle to pay rent. You may think, “Well, at least they are managing to cover the base rent. I guess it saves me going through an eviction… for now.”
As those late fees pile up unpaid, the joke is on you. If it ever goes to court… as is often the case, the landlord is out of luck and those fees are generally waived.
Late fees are only enforceable if they are classified as ‘added rent’, which legally entitles you to collecting ‘late fees’ in the same way you are entitle to collect unpaid rent. Smart landlords always account for this in their leases.
Unenforceable late fee lease clause:
If Tenant fails to pay the rent in full before the end of the 5th day after rent is due, Tenant will pay Landlord a late fee of $25. This fee is due with that month’s rent payment in full.
Enforceable late fee lease clause:
If Tenant fails to pay the rent in full before the end of the 5th day after rent is due, Tenant will pay Landlord, as additional rent, a late fee of $25. This additional rent is payable as rent, together with the next monthly rent due. Late charges, attorney’s fees and any expenses related to the enforcement of this lease shall be classified as “additional rent”.
Now you have the option of letting your enforceable late fees accrue, buying your renter some breathing room. You also have the option of taking past due charges out of the latest rent payment. If you go this route, you should inform the tenant of exactly how the rent was applied and what the balance now due is. As always, be sure to communicate this to your tenant in writing.
Regrettably necessary disclaimer: Newdigs is not in the business of giving legal advice, please consult your attorney for the real thing. We’re just here to get you thinking like a pro!